Last Updated: December 16th, 2025
Contact for data protection issues
If you have any questions regarding data protection, please contact SudoVanilla at privacy (at) sudovanilla.org.
Where is the personal data stored?
SudoVanilla runs it’s main server locally, as everything is selfhosted. SudoVanilla is located in the Unites States.
Support
When you send an email to any sudovanilla.org emails, your email address and the information you sent is collected. All emails are archived.
Donations and Other Payments
All donations are currently processed via Ko-fi.
Services:
SudoVanilla Wormhole
When you register or login to any services on SudoVanilla, most of the time you’ll be required to go through the SudoVanilla Wormhole.
Logs
The following logs are recorded for 3 days:
- Login
- Registeration
- Logout
- Email verification
- Email updated
- Username updated
- Display name updaed
- Account deletion
- Account updated
- Sent reset password
- Sent verify email
- Sent identity provider link
- Password updated
- Password reset
- TOTP removed
Information
The following information is recorded:
- User ID
- Created Date
- Locale
- Username
- Display Name
- Email Verification
- Locked Status
Sessions
If you’re logged into any sessions, this can be seen by SudoVanilla.
Linked Accounts
If you’ve linked your SudoVanilla Wormhole account to either Codeberg or pub.solar, this can be seen by SudoVanilla.
Services
If you’ve registered via any services hosted by SudoVanilla, that requires SudoVanilla Wormhole, this can be seen by SudoVanilla.
SudoVanilla Gateway
When you sign up for any services on SudoVanilla, most of the time you’ll be required go through SudoVanilla Gateway.
Logs
Gateway is powered by LogTo, which is selfhosted on the primary server, it has audit logs for the admin to view.
The following is what SudoVanilla can see in these logs:
- Event Key
- User
- Application
- Time
- Log ID
- User Agent
- IPv4 Address
Some data is also logged when you interact with the Gateway like user-agent and IP address, without an account, as LogTo also logs certain “interactions”. Such as focusing on the email input as you’re signing-in or creating an account.
SudoVanilla Ark (Forgejo)
When you sign up for SudoVanilla Ark, the following information is recorded:
- ID
- Username
- Created Date
- Last Sign-In Date
Opengist
When you sign up for Opengist on SudoVanilla, the following information is recorded:
- ID
- Username
- Created Date
Deletion Request
If you’re not comfortable with SudoVanilla keeping data suchs as emails you send, physical copies of your reciepts, or etc; then you can request this information to be deleted by sending an email.
If you would like to delete your SudoVanilla Gateway account, feel free to send an email. All accounts attached to your SudoVanilla Gateway will be deleted.
If you would like to delete your SudoVanilla Ark account, go to your Account settings and follow the prompt in the “Delete your account” portion. If you’re unable to access your SudoVanilla Ark account, please send a reset password request instead, then try again.